American Institute for Conservation of Historic and Artistic Works Objects Specialty Group
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rules of order

I. PURPOSES

The purposes of the Objects Specialty Group are to improve knowledge of all subjects related to the conservation of archaeological, ethnographic, and decorative objects, to promote proficiency and skill in the practice of conservation of such objects and to disseminate technical and professional information related thereto. The Objects Specialty Group is a division of the American Institute for Conservation of Historic and Artistic Works (AIC), and is therefore bound by the Bylaws of AIC and the policies set by the Board of that body. These Rules of Order, and any changes therein, shall require written approval from the Board of AIC before becoming effective.

conservator vacuuming an object II. MEMBERS

Membership shall be open to any member in good standing of AIC. All members shall have the right to vote on elections of officers, changes in the Rules of Order, membership dues, and any other issue on which a vote by the membership is required in accordance with Sections V and VI below.

III. OFFICERS

The officers of the Objects Specialty Group shall consist of a Group Chairperson, a Program Chairperson, an Emeritus Chairperson and a Secretary /Treasurer, elected from among the membership. All members are eligible for office. A Nominating Committee will provide a slate of candidates for Program Chair and for Secretary /Treasurer. The Program Chairperson will be elected by mail ballot for a one-year term beginning at the Annual Business Meeting. The Program Chair will then become the Group Chairperson for the second year; and the emeritus chairperson for the third year.

A new Program Chairperson will be elected each year. The Secretary /Treasurer will be elected by mail ballot for a two-year term beginning at the Annual Business Meeting. For the election of the first Secretary /Treasurer in 1994, the Objects Specialty Group membership will vote at the Annual Business Meeting. The Group Chairperson will be responsible for all group activities. He/she will coordinate directly with the Board Specialty Group Liaison, and the AIC Office. He/ she will write the Objects Specialty Group column for the AIC Newsletter; advise the Program Chairperson as required; appoint, monitor, and coordinate activities of action committees; answer group-related inquiries from the AIC Board and Office; run the annual group business meeting; and act as general spokesperson for the Objects Specialty Group. The Group Chairperson has the authority to spend up to $2500.00 per year of Objects Group funds for projects he / she considers worthwhile and at his / her discretion. The Chairperson is responsible for notifying the membership of such disbursement in writing. The Program Chair will organize all aspects of the Annual Program of the Objects Specialty Group and chair the Annual Program. In addition, the Program Chair will organize the Objects Specialty Group-Update for the General Session of the AIC Annual Meeting as required (usually every third year). The Secretary /Treasurer shall maintain a written record of the meetings and activities of the Objects Specialty Group and provide the Board with copies thereof, and shall advise the Group Chairperson on matters concerning the Objects Specialty Group Budget. The Group Chairperson shall inform the Treasurer of AIC of his/her approval of disbursements to be made by the Treasurer of AIC from funds collected in membership dues for the Objects Specialty Group. The emeritus chairperson will serve the OSG officers in an advisory capacity and will provide an organizational memory for the group. The emeritus chair may continue to manage key special projects begun during their chair-ship to ensure their successful continuation and/or undertake new initiatives at the request of the OSG chair. An Advisory Committee consisting of the three most recently retired Group Chairpersons, after completing their term as emeritus chair, will be available to advise the Group Chairperson on important decisions affecting Objects Specialty Group members during the year.

IV. MEETINGS

The Objects Specialty Group will have one Business Meeting annually in which the business of the group is conducted, to coincide with the place and time of the AIC Annual Meeting.

V. ELECTIONS

The election of Program Chair will be held by mail ballot before the Annual Meeting. A Nominating Committee consisting of 2-3 volunteers from the OSG membership shall be elected yearly at the annual business meeting. The Nominating Committee shall solicit candidates for Program Chairperson from the membership and will be responsible for creating, mailing, and tabulating the results of a mail ballot before the Annual Meeting. The standing Nominating Committee will appoint a new officer in the event of a resignation.

VI. AMENDMENTS

These Rules of Order may be amended, added to, or repealed by a vote of a majority of the members present in person at the Business Meeting provided that notice of such changes has been provided in writing to said membership at least 30 (thirty) days in advance of the Business Meeting by the Group Chairperson. Any amendments or changes must be submitted to the AIC Board for review prior to a vote by its membership. Upon ratification of such amendments by the membership, the Rules of Order thus amended shall be submitted by the Group Chairperson to the Board of AIC for approval. Submitted June 2003 by Patricia S. Griffin, Objects Specialty Group Chair 2002-2003 .

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